Financial management :

• Checking incoming invoices for correctness and liaising with Senior Programme Manager for approval and analytical codes.
• Recording and bookkeeping of outgoing and incoming invoices into the system (accountancy software) using analytical departments.
• Arranging payments upon approval of the Director.
• Arranging travel reimbursements for staff and event participants.
• Managing the cashbox.
• Preparing contracts and outgoing invoices based on instructions from the Director and Senior Programme Manager and following up on payment of invoices.
• Quarterly expenditure and income reporting and financial forecasts to Director, Senior Programme Manager and Treasurer of the Board.
• Preparation of financial documents for presentation to the Board, General Assembly and for the annual report.
• Financial reporting to donors in cooperation with the Senior Programme Manager.
• Contribution to the preparation of the annual budget.
• Timely preparation of audits and liaising with external auditors for project and statutory audits.
• Fulfilling obligations for the Belgian VAT and tax administration.
• Liaising with the bank (KBC Brussels).
   

Human resources:

• Liaising with the Belgian payroll company (Partena), including sending monthly staff presence report to the payroll company.
• Preparing employment contracts in correspondence with Belgian law.
• Be the first contact point for staff for obligations/rights regarding Belgian labour law and introduce new staff members to relevant Belgian rules and regulations.
• Preparing Dimona identification “fiches” for new members of the staff.
• Liaising with the company responsible for medical checks (Mensura).
• Liaising with the insurance companies.
• Order  luncheon vouchers on a monthly basis according to presence.
• Arrange for work permits when needed by staff from outside the EU.