Office Manager (part-time)

BlooLoc is a young High Tech company with headquarters in Hasselt and an R&D office in Leuven, Belgium. We offer smart services based on indoor positioning. Our products have applications in Logistics, Industry and Smart buildings with customers across the globe. 

BlooLoc is rapidly expanding as we scale our yooBeeEYE solution across Europe. To sustain and accelerate this growth, we are looking for a dynamic Office Manager to strengthen our team. In this role, you will ensure smooth financial and administrative operations, contributing to the efficiency and success of our organization. 

Your tasks and responsibilities 

As an Office Manager, you will play a crucial role in keeping our business organized and running efficiently. Your responsibilities include: 

Finance: 

• Managing invoicing  
• Handling incoming and outgoing payments 
• Processing monthly expenses 
• Collaborating with the CFO to enhance the financial structure 
• Streamlining the invoicing process (including Peppol) 
• Coordinating with external partners 

Administration & Office Management: 

• Setting up and optimizing administrative processes 
• Managing mail and telephone correspondence 
• Ordering office and marketing materials 
• Overseeing insurance administration 
• Handling legal documents (NDAs, contracts, etc.) and archiving 
• Organizing business trips and supporting C-level executives 
• Acting as a key contact for external partners 

License Administration: 

• Engaging with customers and preparing quotes for licensing 
• Following up via the BlooLoc Cloud Console 
• Managing the setup and implementation of recurring licenses 

What You Bring 

To succeed in this role, you are: 

✅ Proactive & self-sufficient – You take initiative, solve problems independently and improve processes without waiting for instructions. 

✅ Structured & efficient – You have strong organizational skills and can manage multiple responsibilities while maintaining clarity and accuracy. 

✅ A strong communicator – You interact professionally and effectively with customers, colleagues and external partners. 

✅ Flexible & solution-oriented – You adapt easily to change and thrive in a fast-growing environment. 

✅ Discreet & reliable – You handle financial and legal documents with the utmost confidentiality and responsibility. 

Your profile 

• Bachelor’s degree in Office Management, Organisation & Management or equivalent experience 
• Proven experience (> 5 years) in a similar role 
• Previous experience with MS Office, Teamleader, Exact... is a major plus 
• Excellent communication skills in Dutch and English 
• Team player with a hands-on mentality 

What we offer 

• Employment contract for 50% (open for discussion) 
• Become a core team member in a fast-growing scale-up company 
• Competitive salary package 
• Meal vouchers + eco vouchers 
• Company car + fuel card 
• Flexible working hours 
• Opportunities for continuous growth and development 
• The flexibility to work from 2 offices. HQ in Hasselt and R&D in Herent (Leuven) 
• A variety of Team Events to meet up with colleagues over a nice drink, or two… 

At BlooLoc, you’ll be part of an ambitious and innovative team that is making a real impact. If you're looking for a dynamic role where you can grow alongside the company, we’d love to hear from you!  

Please send your CV to jobs@blooloc.com and we’ll get in touch! We do not appreciate acquisition by external recruitment agencies for this position.