Receptionist & Office Manager (Trilingual)

The Company

Apheon is a pan-European mid-market private equity investment company managing ~€3 billion of assets from global institutional investors and families. It is headquartered in Brussels, with offices in Paris, Munich, Milan, Madrid, Amsterdam and Luxembourg. Apheon invests in leading companies with a sustainable, competitive position in attractive niche sectors, that are headquartered in the Benelux, France, Germany, Italy, and Spain, with a constant emphasis on developing their environmental, social and governance (“ESG”) journey during its investment period. Apheon employs ~55 direct employees across 7 offices and indirect employees in excess of 20,000 in its participations. More information on Apheon’s activities, people and values can be found in the “working at Apheon” video (link).

The Apheon Brussels office is looking for a Receptionist & Office Manager. The office is located in the Blue Tower (Avenue Louise) and is well connected for commuting purposes (tramway, bus,…). We offer a permanent position as of day one.

Job Description

The main activities and responsibilities will be:

• Organizing meetings (including planning and updating schedules), arranging and preparing meeting rooms (e.g. connection with VC)
• Organizing and tracking travel for visitors from Belgium and abroad (hotels, trains, flights, transfers, parking, etc.)
• Welcoming and interacting with incoming visitors (i.e. investors, board members, advisors, entrepreneurs,…)
• Managing incoming calls for the Brussels office switchboard
• Liaising with internal staff at all levels and across all regions
• Overseeing office supplies and general office management
• Handling facility-related issues (i.e. printers, small repairs with the property manager, etc.)
• Organizing office daily lunches, events and celebrations
• Managing subscriptions for the parking, gym,…
• Scanning and filing of documents
• Other ad hoc tasks as needed

Education and Experience

• The ideal candidate would have a bachelor in the hospitality sector or a relevant experience in hotels, HoReCa or tourism activities
• Language: perfect knowledge of English, French, and Dutch
• Proficient computer skills and in-depth knowledge of MS Office Suite

Key Competencies

• Excellent presentation and capacity to interact with C-levels
• Outstanding organizational, communication and planning skills
• Service-minded and flexible

Interested in this position? Please send your CV and Cover Letter to recruitment@apheon.com