Office Manager

Avertim is on the lookout for a new Office Manager in its Brussels Office.

At Avertim, we believe that a great workplace starts with a great Office Manager. We’re looking for a proactive, organized, and people-oriented individual to lead the day-to-day operations of our Brussels headquarters—and to support our offices in France, Germany, and the Netherlands.

Your Mission

As our Office Manager, you will play a central role in making sure everything runs like clockwork. You will be the go-to person for all things office-related and a key contributor to our vibrant, welcoming, and efficient work environment.

What you will be doing

• Be the friendly face of the Brussels office, managing reception and welcoming visitors
• Handle incoming mail, packages, and liaise with external providers
• Organize business travel (hotels, trains) and help implement our self-booking system
• Keep our office spaces tidy and well-stocked (coffee lovers, we’ve got you!)
• Ensure meeting rooms are ready for action; clean, equipped, and inviting
• Approve employee timesheets and invoices for smooth operations
• Oversee office maintenance, coordinate with cleaning staff, and handle small repairs
• Act as an Internal Prevention Advisor (training provided!) and ensure health & safety protocols are in place
• Prepare onboarding essentials for new joiners: badges, welcome breakfast, goodie bags, meeting rooms, etc.
• Lead or support projects like sustainability initiatives, office moves, or renovations
• Collaborate with our international offices to ensure consistency in office management
• Manage relationships with our suppliers and negotiate pricing when applicable
• Collaborate with our Learning & Development department, help book training rooms, etc.
• Help organize company events; Annual Party, Christmas celebrations, team moments, and more!

About You

• Friendly, approachable, and solution-oriented
• Fluent in English and French or Dutch
• Experience in office management, facilities, or hospitality
• Excited to take ownership and drive improvement across office operations

As an Avertimer, you have the opportunity to:

• Develop yourself in a place where individuals and ideas matter
• Engage in a career path that provides you with the ability to continuously enhance your skills and knowledge
• Immerse yourself into a vibrant, fast-growing team and nurturing work environment
• Be part of an experienced international community of Avertimers
• Keep on learning from your peers and develop your own skills

Ready to bring structure and your energy to our workspace? Apply now and let us build a better workday—together.

At Avertim, we value talent and mindset. No difference will be made during the recruitment process and applicants will receive consideration for employment whatever their gender, marital status, religion, age, colour, sexual orientation, nationality, or disability, …

For more information www.avertim.com