Executive Assistant to the Senior Vice President Ass...

Mission

As the Executive Assistant to the Senior Vice President Asset Delivery & Digital, your mission is to provide high-level administrative support, ensuring the smooth operation of the Asset Delivery & Digital direction.

You will manage the Senior Vice President's schedule, organize travel arrangements and handle confidential information, acting as a key liaison between the Senior Vice President and both internal and external stakeholders.

This role requires excellent organizational skills to ensure that all administrative tasks are handled seamlessly, a proactive approach and strong attention to detail.

Responsibilities

• Manage professional scheduling for the Senior Vice President, including agendas, emails and phone calls
• Coordinate complex scheduling and calendar management, ensuring seamless communication and information flow to senior executives
• Draft, proofread, and handle confidential correspondence, emails, and official documentation
• Edit and amend presentations, oversee the translation process, and monitor quality
• Provide comprehensive administrative support, including document preparation, meeting minutes, and maintaining digital filing systems
• Organize and prepare materials for executive meetings, including agendas, reports, and presentations
• Organize and manage travel logistics, including accommodations and transportation
• Manage expense reports and invoice processing
• Assist in organizing and coordinating off-site meetings and events
• Demonstrate strong professionalism and act as a positive ambassador for Fluxys

Qualifications

• Bachelor’s degree in Office Management, Business Administration, or related field
• Minimum of 10 years of experience in an administrative role, preferably as an Executive Assistant
• Exceptional organizational skills with the ability to prioritize and multitask effectively
• Strong proficiency with the Microsoft Office Suite and aptitude for learning new software and systems
• Proactive and pragmatic approach with a strong problem-solving mindset
• Flexibility and adaptability in a fast-moving and international environment
• Exceptional thoroughness and attention to detail
• Discretion and ability to handle sensitive information with the utmost confidentiality
• Proficient in written and verbal communication in Dutch and French, with a strong command of English

A strong command of the languages specified in this job posting is essential for this position. We kindly request that you apply only if you meet this requirement, to ensure a fair consideration of your application.