Support Specialist Project Sourcing

Provide the administrative and HR related support as necessary to ensure the smooth, efficient functioning of the Project Sourcing entity.

Principal accountabilities and duties:

Activities for this position may include, but are not limited to, some or all of the following, depending upon size of the business and market needs:

Administrative Support

• Answer and route incoming telephone lines
• Organise and handle incoming requests in the national mailbox
• Keeping a clean and updated database (SalesForce)
• Entering Candidate information into our SalesForce database
• Send registration documents to candidates prior to interview
• Job postings online
• Ad hoc assistance in projects
• Adhere to RH Compliance procedures via regular audits to ensure all requirements are being met, standard and non- standard.
• Conduct analysis and reporting as required

Project Consultants

HR Administration

• Update our Salesforce Database and TEAMS shared environment
• Prepare offer and contracts
• Follow-up of signed contracts
• Collaborate with our CSC partners to order tablet, car, mobile phone etc
• Make sure all system accesses are arranged + badges for entrance to the office
• Sending welcome email and information prior to start date
• Onboarding of project consultants on first day
• Assist in general HR questions such as holiday, sickness, timesheets, expenses

General Administration

• Facilitate administration for the start of a project at the client such as client contract
• Responsible for delivering all information to our finance department

Freelancers

• Prepare and send contract to freelancers and client
• Report out and keep track of freelance workers for the team
• Prepare and follow-up invoicing process with our finance department

Communication

External:

• MPC mailings
• Newsletters
• Update presentations and templates

Internal

• Creating and updating templates and presentations
• Post team updates via VIVA Engage
• Keep intranet updated
• Monthly newsletter
• Communication around placing candidates on projects to Robert Half BV (countdown, start project,…)

Organisational

• Organise community days with internal staff, project consultants and freelancers from A-Z
• Manage the stock
• Create PO numbers
• Support preparation for campus recruitment and fairs

Robert Half BV en Robert Half Project Sourcing BV verwerken de gegevens van sollicitanten die nodig zijn om de sollicitatieprocedure uit te voeren. Meer informatie over gegevensbescherming, in het bijzonder over uw rechten, vindt u op . Indien u vragen heeft, kan u steeds contact met ons opnemen via privacy-emea@roberthalf.net.