Junior Bid Manager-EU Institutions

#HumanizingTechnology

ABOUT SEIDOR

At SEIDOR, we help drive the transformation and competitiveness of our clients through technology and innovation, always focusing on the value of the human side and being committed to talent and sustainable development.

We are a diverse and inclusive organization that believes in equal opportunities. We already have over 8,000 professionals in 45 countries across Europe, Latin America, the United States, the Middle East, Africa, and Asia.

Here, you can develop and grow both professionally and personally from day one, with the support of a great team that shares human values.

We carry out projects with a positive impact at both national and international levels, serving clients from different industries and collaborating closely with the leading technology providers (such as SAP, Microsoft, Salesforce, IBM, Google, AWS, Cisco, Adobe). We are one of the most recognized and awarded companies by our partners.

We are committed to sustainability and promote ESG (Environmental, Social, and Governance) criteria to achieve sustainable development. We have reduced and offset our carbon footprint, becoming a net-zero company.

At SEIDOR, we believe that to address the challenges of the digital world and the new hurdles that arise, we must have the best allies, market-leading technologies, and, above all, the best people.

Will you join us in humanizing technology?

ABOUT THE JOB

We are a large company with a start-up spirit. We organize ourselves into expert knowledge Units that collaborate with each other.

That's why we are looking for curious individuals who are motivated by challenges and eager to grow personally and professionally, to join our team and make a positive impact on the world through technology.

ARE YOU UP FOR THE CHALLENGE?

We want you to be a part of our team, from Brussels, as a Bid Manager-EU Institutions (100% remote position).

WHAT WILL YOU DO IN YOUR DAY-TO-DAY?

• Administrative support for daily tasks in the Bidding Department.
• Oversee the full tendering process for EU-funded projects and public procurement bids, ensuring compliance with all requirements.
• Analyze Invitation to Bid (ITB) documents to ensure strict adherence to client specifications and procurement regulations.
• Prepare Bid Plan and review administrative documentation, verifying the completeness and adequacy of technical submissions.
• Manage client communications, addressing queries and obtaining clarifications throughout the proposal preparation and submission phases.
• Coordinate with internal teams and external partners to collect necessary documentation while ensuring compliance with EU procurement rules.
• Develop, review, and submit competitive proposals within strict deadlines.
• Identify, track, and analyze new tender opportunities published on TED and other procurement platforms, and prepare summary of potential bids for evaluation.
• Maintain detailed records of tender submissions, awarded contracts, and project status updates.
• Collect, classify, and maintain administrative documents related to bids, ensuring accuracy and accessibility.
• Monitor and track the expiration of legal and administrative certifications, coordinating timely renewals or updates.
• Complete and organize all required administrative forms in accordance with bid requirements.
• Verify that all submitted documents comply with the formal specifications outlined in tender guidelines.
• Coordinating with legal and finance department for the signatures of the administrative documents
• Ensure all documentation is ready and submitted within the bid deadlines, including uploading files to electronic bidding platforms.
• Stay updated on EU procurement regulations and best practices to enhance bid success rates.

Required Experience:

• Conducted extensive global tender research using platforms such as eTenders, GlobalTenders, the EU Funding & Tenders Portal, and TED Europa to identify business opportunities across Europe.
• Proficient in reviewing and editing contract references and CVs as per tender requirements.
• Strong understanding of key concepts and terminology related to Framework Contracts (FWC) and tendering procedures.
• Knowledgeable about the procurement process, including eligibility criteria, evaluation methodologies, contractual obligations, and compliance requirements.
• Knowledge of legal and administrative certifications required in tenders.
• Experienced in analyzing tender documents, preparing bid responses, and ensuring compliance with framework agreement terms and conditions.
• Well-versed in the legal and financial aspects of public and private sector procurement, applying best practices to enhance bid success in competitive tendering environments.
• Skilled in registering on tender submission portals and managing online bid submissions effectively.

Key Skills & Competencies

• Profile with 2 to 3 years of experience
• Tender and Bid Coordination (EU Procurement)
• Compliance with EU Public Procurement Regulations
• Document Preparation & Submission
• Contract and Risk Management
• E-Tendering Platforms (TED, eProcurement, etc.)
• Stakeholder Engagement & Communication (Internal & External)
• Multicultural & Multidisciplinary Team Collaboration

Technical Skills:

• E-Tendering Platforms: TED, eProcurement etc.
• Microsoft Office Suite: Excel, Word, PowerPoint, SharePoint
• Document Management Tools: Adobe Acrobat, DocuSign

Language:

Good communication skills in English, verbal and written (level B2)

WHAT WILL YOU FIND AT SEIDOR?

A diverse team. We respect the differences that make us more human. 💜

Companionship. We work as a team and learn from each other.

Flexibility and work-life balance. Remote working is in our DNA. We promote flexible working hours and offer shorter working day every Friday, as well as in the months of July and August. 🙌

Continuous learning. Language courses, technical training, certifications, and more.

Personalized career development, allowing you to decide where you want to go. 🚀

Autonomy and the opportunity to suggest and promote new opportunities.

Flexible compensation program. Childcare vouchers, restaurant benefits, transportation, and health insurance.

Exclusive discounts and special conditions on technology, leisure, travel, and more. 🌟

You can be part of charitable and environmentally related initiatives.

If you have international interests, we are present in 45 countries. 🌍

Join our team and help us humanize the world through technology!