Office Assistant

Introduction

Official Distributor for Volvo Group (Volvo Construction, Equipment, Volvo Trucks, Volvo Bus & Volvo Penta), SMT Africa offers a wide range of products in more than twenty countries of North, West & Central Africa.

We operate an outstanding own sales and service network with operational agility and entrepreneurial spirit. Our team of mechanical and aftersales experts built, through the last 10 years, a service level quality that we are all proud of.

In order to strengthen our services with additional expertise, we are currently looking for a "Office Assistant" for our office in Antwerp.

Responsibilities

The “Office Assistant” is mainly responsible for the day-to-day management of administrative operations and the transmission of information between management and its various internal and external contacts. You are the 1st point of contact for all matters between Antwerp and Brussels.

• 1st contact for visitors, suppliers, employees on site and their safety ;
• Creating and managing procedures for the Antwerp site ;
• Receiving administrative documents, opening and sending mail ;
• Preparing meetings (supplies and catering) ;
• Responsible for ordering consumables and office supplies and managing suppliers ;
• Building maintenance and equipment monitoring, including planning and updating maintenance inspection reports, inventories, recording compliance documents (Facility Management) ;
• Daily monitoring of the site: identification of disorders and application of the cleanliness policy ;
• Check and approve invoices (based on contracts) ;
• Integration of new employees ;
• Communication on SMT App (Antwerp only) ;
• Organization of events for employees.

Profile

• You demonstrate a successful similar experience ;
• Previous experience in Office & Facility Management ;
• You're fluent in Dutch with strong command of English. French is plus ;
• Organized with good time management, multi-tasking ;
• Good problem solver and ability to deal with complexity and solution oriented ;
• Dynamic and flexible for a work schedule : 7h30 – 16h15.

Offer

• A salary in line with your experience and achievement as well as extra-legal benefits (group insurance, hospitalization insurance, luncheon vouchers,…) ;
• A real opportunity to enhance your experience and develop your skills ;
• A function with an international influence that combines autonomy and initiative ;
• A framework with a human dimension and a dynamic corporate culture, voluntary and ambitious, where team spirit, customer satisfaction, flexibility and the quality of its services are recognized as its main values.