HR Administrator Brussels or Luxembourg

About Sofina

Sofina is a global investment company, listed on Euronext Brussels, with a Net Asset Value of EUR 10 bn. Sofina’s mission is to partner with leading entrepreneurs and families, backing them with patient capital and supportive advice to foster sustainable growth of their businesses. Relationships and alignment are at the heart of what we do. Our purpose is to create enduring value, for everyone.

Sofina has investments in Europe, Asia and the United States in various sectors, with a particular focus on Consumer and retail, Digital transformation, Education, Healthcare and life sciences as well as Sustainable supply chains.

For more information, please visit www.sofinagroup.com

Role overview

We are excited to announce an opportunity that offers a chance to be part of our dynamic HR Team at Sofina. We are seeking an HR Administrator who will join our diverse and vibrant group. You would become part of a team composed of 3 members, spread across our four offices (Brussels, Singapore, Luxembourg and UK). Currently 2 members of the HR Team are based in the Brussels office (headquarters) and 1 in Singapore.

This role is perfect for someone who thrives on challenges and is eager to learn and grow in a supportive and collegial environment. Our team is known for its excellent atmosphere, where each member's contribution is valued and recognized. We are demanding in our pursuit of excellence but equally caring about the well-being and development of our people. If you are looking for a role where you can make a significant impact while working alongside talented and dedicated colleagues, we would love to hear from you.

You will closely collaborate with Sofina’s HR Manager to provide operational HR support across various aspects of the employee lifecycle for our Brussels and Luxembourg entities. You will ensure the efficient execution of onboarding and offboarding processes, compensation and benefits programs, monthly payroll and reconciliation processes, year-end reporting, and general HR administration. In doing so, you will ensure compliance with Sofina’s group and HR processes, aiming for high-quality output. Additionally, you will participate in the implementation of new HR tools and processes at a global level.

What You Will Do

• Execution of onboarding & offboarding processes in our Belgian and Luxembourg entities.

• Preparing the monthly payroll instructions for our Belgian and Luxembourg entities and ensure first line review.

• Preparing the monthly reconciliation with our finance team.

• Preparing legal reports when applicable.

• Assisting in the preparation of tax audits for our Luxembourg entities.

• Actively participating in the preparation of our annual reporting cycle (headcount/ FTE, remuneration report, CSRD,…).

• Ensuring compliance with applicable laws (incl. GDPR) and the efficient execution of internal HR processes.

• Preparing employment or internship contracts.

• Assisting in the preparation of our external audit process.

• Ensuring document management and archiving of HR supporting documents.

• Participate in the implementation of state-of-the-art HR tools and processes.

Who you are

• You have a bachelor’s degree in HR, law, socio-economics or a similar relevant diploma.

• HR Administrator with a proven experience in payroll and HR administration, preferably in an international environment.

• You have an affinity for numbers, analytics and capability of synthesizing complex topics.

• Experience with the Workday HCM is an advantage.

• You strive for excellence and continuous improvement.

• You have excellent written and verbal communication skills.

• You are fluent in English, knowledge of FR and/or NL is considered a plus.

• You can multi-task, you enjoy challenges, you are able to work independently, you are flexible, pragmatic and eager to learn.

• You have an entrepreneurial mindset and a natural curiosity.

• You enjoy building strong relationships across the organization.

Practical Details & Benefits

• A full-time position in a multi-cultural and international working environment.

• Location: Brussels or Luxembourg.

• Compensation: a competitive reward package.

• A learning journey in a demanding and caring environment

Why Sofina?

• Mentorship & Development: benefit from close interaction with experienced professionals.

• Global Exposure: work on projects that span multiple regions and industries, enhancing your professional network and market perspective.

• Dynamic Culture: Join a collaborative, diverse and forward-thinking team where entrepreneurial spirit and innovative thinking are at the core of our success.

Join us and be a part of a team where you can truly shine and advance your HR career. Apply now to explore this exciting opportunity!

In the context of its recruitment activities, Sofina may process information about you which constitutes “personal data”. Sofina considers the protection of such personal data an important matter and has therefore adopted a General Privacy Policy, available at https://www.sofinagroup.com/general-privacy-policy/. By submitting your application, you hereby consent to the distribution of your resume to Sofina’s chosen external selection consultant for consideration for this role.